Export contacts from Outlook. How to create a mailing list in different versions of Outlook

Included Microsoft Office By default, Outlook is included, designed to work with several emails at the same time, create calendars and notes, and maintain an address book. The address book functionality allows you to add, delete, import, group and edit the contacts in it.

Export and import contacts

If you have already used address book in Outlook and have contacts in it, then you can upload them to a separate file in order to transfer them to another medium and not lose them if your computer breaks down. If you have a list of contacts in one of the formats supported by the program, you can quickly add them to Outlook using “Import Contacts”. Please note that the same tasks in different versions Applications run slightly differently, so instructions for Outlook 2007, 2010, 2013, and 2016 are presented in a separate order.

Export contacts

Export contacts - selecting contacts already added to the program into a separate file with the further ability to transfer and edit this file.

Outlook 2013, 2016

1. Go to the "File" tab.

   Open the “File” tab

2. Select the "Open and Export" block.
   Select the “Open and Export” block
3. Run the Import and Export command.

   Run the “Import and Export” command

4. Select one of the options: Export to file - creates a file in a format that Excel supports, or Export RSS feeds to an OPML file that is supported by Outlook itself. From an Excel supported file, you will also be able to download contacts to Outlook.

   Selecting the export type

5. Click on "Comma Separated Value".

   Select the “Comma Separated Value” format

6. Specify the path to the folder in which the created file will be saved.

   Specify the path for the saved file

7. Specify the file name and leave its type unchanged.

   Name the file with contacts

8. Wait while the program automatically exports your contacts to a file.

   We are waiting for the contacts to be exported

9. Run the created file to ensure that all contacts were saved successfully.

   Open the file with exported contacts

Outlook 2010

Outlook 2007

Importing contacts

If you have a contact list in separate file, email or program, you can quickly transfer them to Outlook. In the same way you can import from email addresses and letters.

Some users operating system Windows, or rather its official Microsoft package Office, they ask one simple question. How to import contacts into Outlook? Typically, this is required when transferring data from computer to computer, or for example, when . Ours decided to write step by step instructions how to properly import contacts into mail program Outlook.

This instruction is universal - after reading it to the end, you will see how simple it is. And you can transfer contacts in any version of the program - Outlook Express, 2003, 2007 and Outlook 2010. The main thing is to just read the article carefully.

In order to import contacts, you first need to export them. Exporting contacts from Outlook is a simple procedure, let's walk through it step by step. Actually, for this, you don’t need to know where they are stored. Outlook contacts. Everything can be done through the program.

How to Export Contacts from Outlook

Let's learn how to copy contacts from outlook. Open Outlook and go:

File → Export and Import

Select export to file.

In the next menu item, you must select a file type, the values ​​of which are separated by commas. This is a CSV file. As you can see, here you can save data in another format, but we recommend sticking with the more common one.

Select a folder with recipients.

How to Import Contacts into Outlook

So, we have a file with data from the program. Let's import them. Again:

File → Export and Import

And select import from another program or file.

And since we saved our recipients in CSV format, we select the appropriate item when importing.

Specify the path where the file is located. And import contacts.

If you have already imported data before, then most likely it makes sense to check the “replace duplicates when importing” checkbox. Now you know how to copy and transfer contacts from Outlook. Read website!

Contacts, as you know, can be transferred from one mailbox to another, as well as between Windows accounts. They can also be imported and exported from mail client. This will allow you to later transfer them to another computer or even another application (such as Excel or Notepad). Today we will talk about how to transfer contacts from Outlook or import them into this program.

Import and export contacts from Outlook 2016, 2013

In the two most relevant at the moment In mail client releases, the procedure for transferring contacts is very similar. First, let's talk about how importing contacts works in these two Outlook builds.

Import contacts into Outlook 2016, 2013

Export contacts from Outlook 2016, 2013

Now let's talk about how the procedure for exporting contacts works.

Import and export contacts from Outlook 2010, 2007, 2003

Now let's see how importing contacts works in versions of the email client from 2010 and later.

Import contacts into Outlook 2010, 2007, 2003

Export contacts from Outlook 2010, 2007, 2003

That's all for the routine of transferring data to and from Outlook. All this works very conveniently thanks to tools such as data filtering and support for several formats of exported and imported objects.

Outlook included with office suite Microsoft Office is one of the most commonly used email clients. The program stores all letters in files own format. However, you can export your outlook mail as data suitable for further processing.

You will need

• - Outlook program from the Microsoft Office package.

Instructions

You will need

• Mail client.

Instructions

When you reinstall your operating system or change computers, you probably don't want to lose messages from your email client. In principle, they shouldn’t disappear anywhere anyway, but cases are different. Even if you do not plan any actions with your computer, it is better to play it safe and create backup copy all your letters.

How to save emails in Outlook

When using any method, along with the letter, its attachments are also saved, but it is impossible to save only the attachments without writing an individual script.

Saving specific emails

Selective saving of mail is exactly the method that is usually understood as saving a letter. It is designed to save certain emails, but nothing prohibits you from saving all your mail in this way.

1. Select the letter you need (left-click as when opening) and go to the “File” tab.

   Select the letter you need and go to the “File” tab

2. Click "Save As".
3. A standard document saving window will open. Save the letter to your desired location.

   Select a folder and save the letter to the desired location

How to select multiple emails

If you select several emails and go to save, all selected ones will be saved. There are two options to do this:

• to select several specific letters, click on each of them while holding down the Ctrl key;
• You can select all letters in a group using the keyboard shortcut Ctrl+A (first click on one of the letters so that the general selection command is applied specifically to the panel with letters).

Export (save) all letters to a pst file

This method involves creating a pst file that will contain all letters and their attachments.

1. Go to the "File" tab, click on "Open and Export" and open "Import and Export". In Outlook 2010, the path to this window will be different: “File” - “Options” - “Advanced” - “Export”.

   Go to the "File" tab, click on "Open and Export" and open "Import and Export"

2. Select Export to File.

   Select “Export to file” in the window that opens and click “Next”

3. Select "Outlook Data File" and click "Next"

4. Choose yours mailbox and check "Include subfolders". Exporting from multiple boxes at once is not possible.

   Select your mailbox and check "Include subfolders"

5. Select the path for the file to be created and click Finish.

   Select the path for the file to be created and click “Finish”

6. In the next window you will be prompted to set a password for the file being created. Just click OK.

   Click OK if you don't want to enter your password every time to access your saved mail.

Where does Outlook store emails?

Outlook has its own pst file in which all your mail is saved. This file is similar to the one the creation of which was described above. It can be located in different places.

Possible paths to the pst file for Outlook 2016 and 2013:

• drive:\Users\<имя пользователя>
• drive:\Users\<имя пользователя>\Roaming\Local\Microsoft\Outlook;
• drive:\Users\<имя пользователя>\Documents\Outlook Files;
• drive:\Users\<имя пользователя>\My Documents\Outlook Files\;
• drive:\Documents and Settings\<имя пользователя>

Possible paths to the pst file for Outlook 2010 and 2007:

• drive:\Users\<имя пользователя>\AppData\Local\Microsoft\Outlook;
• drive:\Users\<имя пользователя>\Local Settings\Application Data\Microsoft\Outlook.

Video: Export and Import Outlook Data

How to recover emails

By recovery, many understand two completely different actions: import from a pst file and recovery deleted message. We will describe both of these actions.

Import (recovery) of letters from a pst file

This method assumes that you have a pst file. How to create it is described above.

1. Open the Import and Export window as if you were exporting, and select Import from Another Program or File.

   Select "Import from another program or file" in the window that opens

2. Select Outlook Data File.

   Select "Outlook Data File" from the list and click "Next"

3. Specify the path to the file. If it is possible for the emails in Oulook to match with messages from the pst file, pay attention to the settings and select the one you need.

   Specify the path to the file using the "Browse..." button and click "Next"

4. Select the entire "Outlook Data File", select the account you want to export emails to, and click "Finish".

   Select the entire "Outlook Data File", select the account you want to export emails to and click "Finish"

Video: Importing data into Microsoft Outlook 2010 from a pst file

Recovering deleted emails

If you have emptied Outlook's internal trash can, you will no longer be able to recover the email.

1. In the folder panel, open “Deleted Items”. To see this panel in Outlook 2016 and 2013, click “All Folders” or the spread arrow on the left side of the window.

   Open "Deleted Items" in the folder panel

2. Click on the desired letter right click mouse, select "Move", and then the first option offered (this will be the folder from which the letter was deleted).

   Right-click on the desired letter, select “Move”, and then the first option offered

3. If you have Outlook 2010 or 2007, this option will not be available. Select "Other folder" and specify the path yourself.

   Select "Other folder" and specify the path yourself

How to archive letters

We mentioned earlier about the main Outlook pst file. Over time, more and more letters and attachments accumulate in it, and accordingly its size also grows. To free up some space on your hard drive, you can enable archiving.

Archiving emails in Outlook is not divided into automatic and manual.

Archiving involves turning one or more folders with letters (inside a pst file) into an archive. The folders themselves will not change in any way for you, but everything that is there now and will end up in the future will be compressed.

Possible problems with letters

As with all Microsoft Office products, Otlook sometimes encounters problems, but they can all be resolved very simply. The reasons most often include incorrect settings the email client itself.

Outlook marks an email as read

1. If an email is marked as read regardless of whether you read it or not, go to the File tab and open Options.

   Go to the "File" tab and open "Options"

2. Go to the "Mail" section and open the "Reading Pane...".

   Uncheck the first item and click OK

Outlook doesn't mark read emails

If read emails are not marked - as in the case of the previous problem - you need to go to the reading area settings. Check the box next to “Mark as read when selecting another message” and click OK.

Drag the slider all the way to the right and click next

Creating backups - or saving information to additional media - is useful. Mail is lost quite rarely, but it is still better to have insurance, especially if the messages contain important data. Try to save the file with letters periodically, even if you do not plan any changes.