Google Doc (Google Docs) - a complete overview of the service. Google Doc online

Hello friends! This article will discuss how to use the Google service. docs online newbie? How can a beginner prepare a report online using Google Docs?

How to make a report via Google Docs online

This article was written for beginners who want to make money online, want to make a blog themselves, learn how to make money affiliate programs, want to build their own information business. To achieve your goals, you need to learn, which is what many beginners do. I myself took various courses and trainings, this was written about in articles on the blog “” and ““. During the training process, it is often necessary to prepare progress reports. various tasks and present them to teachers and coaches.

It is convenient for teachers and students to work in online mode, when feedback is provided, when the mistakes of one of the students are sorted out, the rest listen and learn. As a rule, the free online service Google Docs is used to work with documents. The Google docs service has in its arsenal a package of office programs, which are quite sufficient for work.

As it turned out, 95 - 97% of beginners do not know what it is and how to work with this service. Instead of taking courses, they are forced to search for materials on the Internet on working with the online service Google Docs (Google documents). There are such materials on the Internet, but they are usually heavily overloaded with unnecessary material.

Therefore, it was decided to write a training article on working online with the Google Docs service (Google documents) for beginners and provide a minimum of information in it. Based on this article, you can simply and quickly make a report without being distracted by studying unnecessary information, and later gradually master the remaining functions Google service Docs (Google documents online).

It is impossible to cover all the capabilities and functions of the online service Google Docs (Google documents) in one article; this will require a full-fledged video course, therefore, as mentioned above, we will consider the minimum information that is needed to create a report and send it to specific people. So, first, let's do a short theoretical review of the Google Docs online service.

Over the past ten years, we have become accustomed to working with documents in various computer programs– Word, Excel, PowerPoint and other programs. It’s hard to imagine that today people write a draft on paper, and then type the corrected text, for example, in Word. To work with documents, office programs are used, for example Microsoft Office in various configurations.

Office programs are installed on a computer, and you can work in them without the Internet - work offline. Often there is a need for collective work on documents, reading, editing, commenting. In enterprises and organizations this is easily solved; computers are connected into a network. How can people who live in different cities and countries work with the document?

This issue has been resolved by many Internet services through the use of cloud technologies processing and storing information. To put it simply, the work is performed on the service server, and the information is stored there. Files are not processed on your computer; these files are not stored on your hard drive. With the help of such services, tens or hundreds of people from anywhere on the planet can work with a document at the same time - this is a very convenient tool. That is, this is an office package for work, but it is installed not on the computer, but on the service server.

One of these advanced and popular online services is Google Docs (Google documents), with its help you can create and edit various documents; hundreds of people can work with these documents at the same time. You can create documents similar to Word, Excel, graphic files, various presentations.

I hope this is clear? Now let's move on to practical work on the preparation of the report. To start working in the Google Docs online service, we need to have an email from Google - gmail. If you do not have such an email, then you need to create one, this is done simply, and we will not consider this issue here. Now that we have mail, log in and go to the Google page. In the upper left corner you can click “Applications”, or in the upper right corner click “Services” (see screenshot).

In the window that opens, click on “Google Drive” (Drive), see the screenshot.

Now we have been redirected to the page for working with documents. Yours will be empty, I have already created some documents (see screenshot).

In this article we will look at working with two documents:

1. “Document” is an analogue of a document made in regular Word.
2. “Table” is an analogue of regular Excel, where data can be entered into a table or some calculations can be made.

To create a document, you need to click the “Create” button (see screenshot 3), select from the drop-down menu and click on “Document” (screenshot 4).

A new window of our future document opens (screen 5),

As you can see, the control panel is very similar to the Word control panel. Now we need to give our document a name; to do this, click “New Document” at the top of the page. A small window pops up, enter the name of the new document in the field and click “Ok”.

I won’t dwell on the control panel, it is almost the same as Word (see screenshot 5). On the left there are arrows “Back” and “Forward”, “Print”. Next, we can select the font, its size, bold, italics, and font color. To place text on the page, click “Advanced” and select the desired function(see screenshot 5).

An important difference from Word is that you don’t need to save anything here. If you want to correct something, feel free to correct it, this option will forever remain in the service’s memory. You simply close the window and continue working with other documents. By the way, all corrections also remain in memory and you can always return to them.

Let’s assume our document is ready, now we need to make sure to set up access; to do this, click the button in the upper right corner “Setting up access” (see screenshot 5). In the window that opens, click the “Enable access via link” button (screen 7).

You can also choose a mode - editing, commenting, reading. After clicking on the “Enable link access” button, a new window pops up, call up the pop-up window and select, for example, “Everyone who has a link can view” (screen 8) and click “Finish”.

Now, if you hover your mouse over the “Access Settings” button, an inscription on a black background will appear indicating who will have access to the created document (see screenshot 9).

Now you need to copy the link and send it to the recipient, everyone who has a link to the document will be able to view it. This completes the work with the document; it will not be difficult to figure out the remaining options. You can also watch the video:

Since the article turned out to be quite long, I will end here. Working with tables, creating folders, important features of working with online Google We will consider the document in the second part of the article. Subscribe to blog updates and you will be aware of the publication of new materials. The second part of the article can be viewed.

Best regards, Ivan Kunpan.

Although online editors are not a complete replacement for desktop office suites, they have their undoubted advantages, including the ability to collaborate with documents. No less important are the “cloud” properties of online offices and related services; this allows them to be used for file storage and document flow.

This review will examine in detail 5 online office packages based on the following criteria:

• Interface: convenience, design, response speed, observed failures during operation.
• Word Processor Toolkit: availability of all the necessary tools for working with text, inserting tables, images and other elements; Toolbar functionality, menu composition.
• Office Applications: since it is impossible to consider all components of office suites within the framework of one article, key attention will be paid to the word processor as part of the office, other applications will be discussed briefly. Table editors will probably be covered in a separate review, since this is also a fairly broad topic for research and comparisons.
• Supported Formats: Import/export capabilities.
• Collaboration: tools for setting access rights, categorization.
• File storage: provided disk space (primarily in free version, if available), synchronization with PC; limits on the size of documents for storage/downloading, file sharing functions.
• Mobile version: availability of a mobile web version, as well as applications for various devices.
• Tariffs: tariff plans, availability of a free version.

Review participants:

1. Google Docs
2. Zoho Docs (Zoho Office Suite)
3. Microsoft Office Web Apps
4. Teamlab Office
5. Thinkfree Online

Google Docs

The Google Documents service, or Google Docs, appeared as a result of the merger of two components - Writely (a word processor) and Google Spreadsheets (working with spreadsheets), created by Upstartle and 2Web Technologies, respectively. Both products were taken over by Google and integrated with Google Accounts in 2006. In 2012, the online office was assigned to Google Drive, supplemented by other applications at this time.

Interface

The design of Google Docs office applications is made in a style typical of other Google services - Gmail, Calendar, etc. Therefore, when a global design update is carried out by Google, it is not so rare that changes affect all Docs applications.

Most functional elements have gray, white and blue tones. No colored icons, strict style. In principle, a similar move towards minimalism is also characteristic of Microsoft, as will be seen in the case of the set Office applications Web Apps.

The toolbar is located in one row, above is a menu, buttons for commenting and sharing. You can hide unnecessary panels at any time, leaving only the toolbar visible. It is also easy to remove the ruler and/or formula bar through the “View” menu section. This makes editing in the browser more comfortable by expanding your workspace and focusing on the tools you need most.

In general, document editing occurs without any lag. Unstable operation may occur when opening several dozen documents - but in in this case it all comes down to browser resources. Among the shortcomings, it is necessary to note failures, which, albeit rarely, still occur on Google servers- at such moments it is impossible to edit the document.

Writely Toolkit

The main operations are placed on the toolbar, auxiliary commands are placed in the menu bar. For some reason, the developers decided that inserting objects (tables, pictures, special characters, etc.) is not necessary in the panel for quick access, so this group has also been moved to the menu. Generally speaking, many menu and panel commands are duplicated.

Basic options are available for fonts: selection of paragraph style (with preview), typeface (limited to a set of 8 fonts), and outline style (among which there is no strikethrough, although it is found in the Sheets component). Alignment, indentation, and spacing settings are also available.

Interestingly, you can embed additional fonts into your document. and in addition, an extended list of default fonts is provided. So, if you change the document language to English, the result will be surprising. Why the developers hid the option to add a custom font to Russian-language documents is unclear.

You can add bookmarks, internal links (anchors), and a table of contents to the document. Almost everything that is needed to create structure and markup is implemented in a word processor. It was noticed that it is impossible to add to the document digital signature for protection or watermark. In the latter case there is alternative way using a custom CSS style, but this, of course, is not very convenient and obvious.

Spell check available: you can add new terms to the dictionary, context menu Correction options are offered. However, you cannot manually specify the text checking language; the only workaround is to change it in the document settings (“File → Language…”).

Hotkeys can be found in the memo (Ctrl + /), by hovering over the command icon or through the menu.

Office Applications

Google Drive includes applications for working with text documents (the Writely component, or Docs), tables (Sheets), presentations (Slides), forms (Forms), and drawings (Drawings). According to , there are only three main components - Documents, Tables and Slides. Any of them can be accessed at home page Google Drive.

Sheets

The Sheets (or Spreadsheets) processor allows you to work with spreadsheets, functions, and perform calculations. In this online version, several remarkable features can be noted in comparison with any offline spreadsheet processor - say, MS Excel. Firstly, it is possible to connect Google Apps Script scripts (a kind of alternative to VBA scripts), which opens up enormous opportunities for creating applications, automation, etc.

Secondly, integration with forms for collecting data into tables. Forms is not mentioned in Google Help as a document component, but it is an important part of office applications. Forms interact closely with Sheets tables. Using the application, you can create questionnaires, polls, and data collection forms, which can later be conveniently viewed in the form of tables. At the same time, text fields, switches and other interactive elements can be used to build voting polls, etc.

The list of functions compared to MS Excel is limited and is available only in the English version. However, it’s not difficult to get used to this, especially since you need to understand: this is not a copy of formulas from an offline office package. The list can be found in the section List of Google Sheets Features. You may notice that Sheets has its own functions: for example, for importing data from HTML and XML, Google features etc.

Working with cells is standard: sorting, filtering, creating ranges, conditional formatting. At the same time, no freezes were noticed, although pauses occurred when capturing large ranges. Some familiar commands are missing. For example, for such a simple task as finding duplicates, you have to use Apps Script or other workarounds.

In Sheets you can build simple pivot tables. There are tools for constructing diagrams: linear, combined, columnar, pie, histograms, etc. There are also less common types of them - organizational, geographical. Perhaps the only thing missing is (available as a gadget, and not in the best implementation).

Slides (Presentations)

The slide application is designed for creating presentations and then exporting them to PDF, PPTX, or directly viewing them in a browser. Transition effects, animation, and templates are supported. You can add videos, diagrams from related Docs applications, WordArt, etc. to your presentation.

There are some features of Slides that should be listed for later comparison with other services. Firstly, multi-selection of slides, and in addition to standard operations with the clipboard, you can make changes en masse - change transitions, change the structure of layouts. Secondly, inserting notes. As a comparison of cloud offices shows, this opportunity is not obvious and conveniently implemented everywhere. Thirdly, a fairly simple, not overloaded interface.

Drawings

The Drawings application (in Russian it sounds more vague - “Google Drawings”) allows you to create drawings using lines, shapes, and text. Guides, grid snapping, and automatic distribution make your work easier.

The service can be used to create sketches, simple design, and to create graphs and diagrams. Strength Drawings - the ability to collaborate on a document. Without this, perhaps, the value of the program would decrease, because graphic editors there is plenty of this kind.

Collaboration

One of the main cloud benefits Google Docs - ease of collaboration with documents and distribution of roles. A few important functions can be briefly listed.

All changes in the process of working with a document are displayed in real time in the form of cursors of different colors in those positions where editing occurs (in the case of the Writely component). In Sheets and Slides, the corresponding cell/slide is highlighted.

A chat is available in the sidebar, so you can have a discussion in the document; this option is not found in the Drive interface. You can also comment on text, cells, and slides.

Access rights are quite easy to manage. Can be opened general access to the document, as well as add a user and indicate his access level (editor, owner, commenting, reading).

Contacts can be easily combined into groups, which makes the distribution of rights more efficient, especially when working in a team.

Collections used to be available in Google Docs, but after the “rebranding” to Google Drive, they were replaced by folders. And if before it was possible to add a file to several collections, now this option is missing. It can be assumed that this was done due to the impossibility of synchronizing collections and folders in local storage. In addition, when using folders, there are no difficulties with access rights for user groups. On the other hand, with tags (as, for example, in Zoho Docs) it would be much more convenient to put things in order in Google Docs.

Supported Document Formats

Documents

Two ISO document standards are supported - OpenDocument (open/export) and Office Open XML (open only), plus proprietary formats. As a result, the import/export list in the Docs word processor looks like this: Word, ODF, RTF, PDF, HTML and ZIP. When uploading documents to the service, the files can be converted from MS Office into a format for further editing using the service tools.

Tables

Import: XLS, CSV, TXT and ODS
Export: XLS, CSV, TXT, ODS, PDF and HTML

Presentations

Import: PPT and PPS
Export: PDF, PPT and TXT

Images

Export: PNG, JPEG, SVG and PDF

In addition to the above list, there is also a separate list of formats supported by the universal Google Drive viewer, which is also available for mobile devices(see below).

File storage

"Save" button on the toolbar in Google apps There are no documents, all changes are saved automatically. Records are kept in the documents previous versions with the ability to open them in preview mode or download to your computer.

As already mentioned, the file storage is Google Drive. 5 GB of storage is allocated free of charge. The maximum document size can be 1,024,000 characters or 1 MB for text files uploaded to Google for editing. For tables, the limit is 400,000 cells, for presentations - 50 MB, which is approximately 200 slides.

Tariffs

Google Drive is free, with increased plans disk space indicated . Discounts apply for educational and non-profit organizations. You can also use Docs as part of the Google Apps suite of cloud services.

[+] Free and no significant restrictions
[+] Convenient, non-distracting design
[+] Smart collaboration in the cloud
[+] Integration with Google services
[+] Regular innovations
[+] Template gallery
[−] Occasionally there are malfunctions
[−] There is no possibility of personalizing the workspace (branding)

Good day! From time to time, every user has to create some documents. However, Microsoft Office is enough expensive program, so if you don't want to pay extra money for text editor, it's time to learn how to use Google Docs .

Currently, Google Docs is a full-fledged office suite working in the format cloud service. This means that you will need an Internet connection to operate. Although, in the absence of the Internet, you can also create and edit documents using Google Docs, but the work cannot be saved in remote storage.

What is Google Docs

In order not to speculate, start using it right away. The best way to understand how to use Google Docs is through practice. Google Docs is completely free, plus you get some gigabytes free space in Google cloud storage, where you can upload not only text documents, but also photographs, videos and anything else.

• The best way to use Google Docs is to use the Chrome web browser. In this case, you will get parallel access to all useful services Google and you can manage all your tasks from one place.

To date Google browser has truly become the best of all - the speed and functionality are beyond praise, so you won’t be bothered by the slightest delay in working with documents in Google Docs.

• Initially, you need to download and install Google Drive on your computer - for this you also need, simply put, an email address. If you don’t yet have a Google account, you can get a new email address in five minutes and also for free.

You can download Google Drive (Cloud Drive) on the Google search page - there is a link there.

After installing Google Drive, some changes will occur on your computer.

IN Windows Explorer The corresponding folder for synchronization will appear. Any documents you place in this folder will be immediately saved to Google cloud storage. It’s very convenient - even if your computer breaks down, your house burns down and the whole city is washed away by a flood - all the documents you create will be securely stored in Google Docs.

New icons will appear on your computer desktop:

• Google Docs.
• Google Sheets.
• Google Slides.
• Application launcher.

With the help of these signs on the Desktop, you can immediately start writing applications for salary increases, memos, and requests for financial assistance without unnecessary delay.

Limitless possibilities of Google Docs

After installing Google Drive on your computer, it's time to learn how to work in Google Docs and what you can do with this cloud-based office suite. When you dive into learning the functionality of Google Docs, you will be amazed at the endless possibilities and secretly be glad that you saved quite a lot of thousands of rubles by abandoning MS Office. You can buy your wife new Italian boots as a guaranteed remedy for headaches. And even if there is money left to wash the new thing.

So, just click on the Google Docs icon on your computer’s Desktop and the Chrome browser with a text editor interface will instantly open in front of you.

• To the Menu "File" choose what you want to create - a text document, a spreadsheet, a drawing, a presentation, a form.
• Hundreds of them are at your service ready-made templates for any kind of documents, all that remains is to replace the data with your own.
• All editorial changes are saved automatically on Google Docs - you will never lose the work you have done, even if, in a creative impulse, you completely forget to press a button "Save".
• A complete set of tools for formatting texts, inserting pictures, and checking spelling.
• Insert mathematical formulas, tables and diagrams into documents.

Using Google Docs, you can conduct group work on projects remotely. For this purpose in "Settings" you need to specify the logins of the users to whom you allow access to the document. There is a convenient system for restricting access by level.

1. Read only.
2. To read and make comments.
3. Full editing access.

All changes are displayed in documents in real time. In addition, using the built-in chat, project participants can discuss all edits and ideas right during the work process.

For complete creative freedom, Google Docs has mobile applications for smartphones and tablets. Even when your business partners are vacationing in the Canary Islands, they will still be able to take part in working on accounting reports or developing a presentation of a new product, lying on a sun lounger somewhere in the sunny Adriatic, in the company of young fashion models.

How to use Google Docs

How to create a document in Google Docs? In general, work on documents is carried out as in any word processor, only except standard features the user receives all the benefits and conveniences of the Google cloud service.

Here you will find all the usual tools, as in MS Word, and in addition, some specific and very useful cloud features.

• The document can be published on the web and receive a link for sharing.
• Using Google services, you can instantly translate text into any language. Select a phrase and search in Google search directly on the document page, and then insert a relevant link to the source or image. Select the address in the text and paste Google Map indicating the location of the object and even directions.
• Don't like and don't know how to type quickly? Use Google Voice Typing. All that remains is to correct the errors later using the built-in spelling.

Remember that you work in Chrome browser and Google email at your fingertips. Any document can be instantly sent to all the right people.

Let's move on - how to create a table in Google Docs ? To start working with accounting reports and invoices, just click Menu "File" and select “Create Table”. As you can see, everything is from one interface.

Tables can be instantly converted into charts and inserted into text documents or presentations. How to create a presentation or form for surveys or surveys? All this is also done from the Menu "File" – "Create". Choose to work from scratch or look for a suitable template and insert user data.

Another question, what if you want to edit existing ones in Google Docs? Word document or Excel spreadsheet? How to upload a document to Google Docs . Everything is simple here. Document editor and Google Docs integrated. To access any file on your computer's hard drive, you just need to copy or move the document to the Google Drive folder. Required file will instantly appear in your Google Docs document list. You can start working.

That's all. See you soon!

Best regards, Evgeniy Kuzmenko.

The multifunctional service Google Docs, as you might guess, is the brainchild of Google Corporation. This most convenient and useful tool is available to all registered Google users without exception. You can access the service from any device - computer, laptop, tablet, smartphone, and the service even supports offline work.

Google Docs is directly linked to Google Drive. On Disk, the system stores all files downloaded, created, viewed and edited in the cloud. If desired, you can also install a document synchronization program on your computer, smartphone, tablet. With this program, transferring and downloading files from/to Google Docs will be greatly simplified.

The service is provided free of charge and has a number of advantages even over professional office programs - MS Office or Open Office. The undeniable advantages of Google Docs include:

1. Possibility of instant publication of data on the Internet (without indexing, in hidden mode, or openly, publicly).

2. Option to create forms for sites with their subsequent integration into program code web resource and control of statistics collection.

3. Opportunity co-editing files by different users and user groups (via links or personal invitations).

4. Familiar office functionality and standard set tools (those who have worked in MS Word, Excel or PowerPoint will quickly understand management in Google Docs).

5. Function of commenting on selected areas, phrases, lines, paragraphs.

6. Saving adjustments automatically (no need to press additional buttons to save).

7. Synchronizing a document from Google Docs with files on the user’s computer through the Google Drive functionality (i.e. when we edit a file on the Internet, the updated files are automatically uploaded to a special folder on the computer “Google Drive”, which is created in the local “C:” section) .

8. Ability to quickly transfer large files over the Internet.

9. Ability to create 3 types of files: Document (analogous to Word), Table (analogous to Excel), Presentation (analogous to PowerPoint), each of which solves specific problems.

10. Access to 15 Gigabytes free space for storing files and documents.

11. Ability to connect to Google Docs from anywhere in the world.

12. Other functions, which we will discuss in more detail below.

Google Docs (Google Documents): registration and authorization

To access the Google Docs service, we need to have a profile in the Google system. As soon as we create a new account, we have access to all Google tools, and the Docs service is no exception. This means that the registration and authorization algorithm will be as follows:

1. Register with Google and confirm your profile ( telephone number, E-mail).

http://docs.google.com/

The second way to get to Documents is to click on Google page by the sign icon (located in the upper right corner), expand full list services (click “More”) and select “Documents” here.

4. When we go to the service, we see Google’s greeting and right here we can select “Brief Overview” to quickly get acquainted with the system. If we are not interested in the tips, we will simply close the welcome window.

Important: If you have to create a new Google account from scratch, and this procedure causes you difficulties or questions, see the step-by-step instructions for registering with Google, which we described at the very beginning of the article about Gmail. Link to this article and step-by-step registration:

http://site/gmail/

Google Docs (Google Documents): creating a new document/file

When we go to Google Docs for the first time, we will see a blank window because... documents have not yet been created or uploaded. If we use an old Google account for work, then it is likely that a list of recent files that we opened earlier will be displayed. For example:

This is what the window with recent documents looks like:

And this is an empty new profile window:

1. To create new file in the “Document” category (analogous to an MS Word file), you need to click on the plus (+) icon located in the lower right corner:

2. Immediately assign a name to the new file. Move the mouse cursor to the file name (initially “New Document” is written here), which is located in the upper left corner, above the toolbar. Place the cursor in this field and feel free to change the name to any other:

3. Please note that with a normal Internet connection, all changes to files are saved automatically on Google Drive, as evidenced by the message (we called the document Site Rost):

Important: when creating a new file, the system automatically creates a new document on Google Drive profile. In addition, this file is placed in the “Recent Documents” list, which we discussed above. Now, when we log into the Google Docs service, we will already see the very file that we just created.

To check the presence of a file in Google Drive storage, in order to open this file for viewing or showing to other users in the “cloud” of the Drive service, you just need to follow the link:

https://drive.google.com

Google Docs (Google Documents): editing, editing a file

Now, in order to clearly show in the screenshots exactly how editing, formatting and editing are performed, we need to add at least some text to our new “Site Rost” document. For the example here, we'll simply copy the small introductory piece of text from this article and paste it into our new document:

To copy and paste part of the text, we use the standard Copy and Paste options (Ctrl+C and Ctrl+V).

Let's analyze what we see here:

All changes to our file were automatically saved (see screenshot above), and accordingly, the size of our file increased;

The spell check worked (words and phrases that raise questions are underlined - just like in Word);

When copying, all formatting styles (paragraph, indentation, list, alignment, etc.) were preserved.

Next, we can start editing the text using the presented toolbars and menu functionality. Actually, it makes no sense to describe the detailed process of what and how it works here. Everything is elementary, familiar.

The interface of the Google Docs service is almost identical to the familiar Microsoft Office (Word, Excel, PowerPoint), and does not raise any questions. Within this step by step instructions we will only dwell on those small nuances and options that are present ONLY in Google Dox, which are not present in classic Office.

Google Docs (Google Documents): file change history

Let's imagine that we (or someone else - our co-author, colleague, boss) made some edits and changes to the file we created, saved the work, and closed the document. To view these edits we need:

1. Go to the "File" menu.

2. Select “View change history” (key combination – Ctrl+Alt+Shift+H).

3. As a result, a special changes window will load, where we will see the changes made:

4. Now let’s adjust the display of changes using the right-hand block “Chronology of changes” and the “Less detailed”/“More detailed” button:

5. Please pay attention! If you select a specific edit from the “Chronology...”, you will be able to restore it. Simply put, we can always return the document to its original form, go back a couple of steps, and download an earlier version of the file. For example:

6. To exit the “Change History” mode, click the “Back” arrow, which is located in the upper left corner (where we previously had the document name).

How to download a Google Docs file to your computer

All the files we work with in Google Docs can be downloaded to our computer. Moreover, this problem can be solved in different ways!

Option #1

Download and install the Drive application for your computer and perform synchronization. We have already said that all changed files are saved in the Google Drive Drive service, which can be synchronized with the Google Drive folder on our computer (what is in the folder is on the Internet; what is on the Internet will be in the folder).

If this option interests you, follow the link to download the application and follow the installation instructions. During the installation process you will also be shown many useful tips, which you better not miss! Download link:

https://www.google.com/drive/download/

Option No. 2

1. Directly from the Google Docs interface, with the file running, go to the “File” menu - “Download as...”.

2. Select the format in which we want to receive the file from Documents. Available types formats:

Microsoft Word (DOCX);

OpenDocument Format (ODT);

Text in RTF format;

PDF document;

Text in TXT format;

Web page (HTML, ZIP archive);

3. After downloading the file from Google Docs, it goes to the downloads folder of our browser (by default, the “Downloads” directory on the C: drive). Those. downloading is done through the browser functionality without using third-party torrent clients or programs!

Note: if you have difficulty finding the downloaded file, you can find it through the “Downloads” menu of your browser (you can press the key combination Ctrl+J to open this window). Alternatively, the file can be searched via Windows search by its name.

Access settings in Google Docs

In order for another person to open our document, and even be able to make edits to it, we need to set up a file access system. To do this you need:

2. Be sure to click the “Enable access via link” option and select from the drop-down list the access option that we want to provide. There are 3 options available here:

Comment (using the comment option, if there is a link to the file, users will be able to leave comments);

Edit (in this case, the user who follows the link to the file will be able to make changes to our document, which will be recorded in the “Change History”).

3. Select the type of access that interests us, click the adjacent “Copy link” button. By the way, you can also copy the link manually from the line with URL address. The copied link goes to the clipboard and is freely pasted into a personal message to the person to whom we want to show the document or give the opportunity to edit it.

To complete the procedure and close the access settings, click the “Finish” button.

Important: Surely, the reader noticed the line “People”, in which we can configure shared access for each E-mail. In this case, corresponding letters with attached documents and our messages will be sent to the email addresses specified here.

For example, we will enter here the E-mail of the project manager and set him the ability to correct/edit the document. Next, we will enter several E-mails of our clients and, for example, give them the opportunity to comment on the text. Finally, we can indicate the secretary’s email so that he can view the document and print it, without being able to comment or edit the file.

This is exactly how a sharing system is set up for different user groups in practice!

Note: Please also note that when setting up access via E-mail individually, we do not necessarily need to provide access via a link! Quite the contrary. If the document is particularly secret, access via a direct link should be closed! And people can be invited to the project only by E-mail and privately.

An example of a Google Docs document link that we will give to other users to provide access to the file - https://docs.google.com/document/d/10w9xPFn77VLQOwfc_8J2i1qoi39u4rN-qD8ciYUolvM/edit?usp=sharing

Google Docs (Google Documents) - comments, how to comment

Working with Google Docs wouldn't be as convenient without the commenting option. With its help, when sharing a file, the project manager, without interfering with the work of his colleagues or subordinates, can simply leave comments on individual fragments of the file. Example comment:

To leave your comment you must:

1. Gain access to the ability to comment on a file, and not just view it. Since we created this document ourselves, the option of commenting and even editing is available to us by default, as the author of the document.

2. Select the desired fragment in the text (letter, word, line, paragraph, paragraph, section, pictures) and to the right of this line click on the “Add comment” icon.

3. In the block that opens, simply enter your comment from the keyboard and click “Comment”.

4. Additionally, we may also respond to comments from other people sharing the file. If you click on a comment, an empty field “Enter your answer...” will appear below it, and the “Question resolved” button will also be available.

5. If we want to change our comment or delete it, we will use the vertical ellipsis icon to the right of the “Question resolved” button. When you click on the ellipsis, the options “Change” and “Delete” will appear.

6. You can view the full list of comments on the file, as well as the history of responses to comments, using the “Comments” button, which is located next to the “Access Settings” option.

7. After working with a specific file, we can access the list of all documents if we click on the list icon in the upper left corner:

Practical meaning

The practical value of the procedures and operations described above lies in the sharing and editing of some documentation.

By the way, many trainers who provide online services via the Internet use the same principle to teach and check homework. The student completes the work, opens access to the document for the coach and provides a link in the report, and the coach reads and comments, making his corrections.

The second case is that we need a group of company specialists to work on the text. To do this, you need to: upload the file to Google Docs and send links to colleagues for editing and commenting.

As soon as the work is completed, we will be able to open the corrected document using the same link and track all its changes/edits and comments. Additionally, we can fix some little things and download ready file to your computer, print it on paper, or save it to the Google Drive cloud. That's how easy and simple it is!

Google Docs (Google Sheets): how to work with tables

Let's now step away from Word documents and get acquainted with Google spreadsheets (analogous office program MS Excel). To quickly go to Home page Google Docs services use the link:

https://docs.google.com/document/

It is immediately clear that in recent documents Some files have already appeared, viewed or created earlier. But, first of all, we will be interested in the MENU:

To expand the menu, you will have to click on the list icon. In the menu block that opens, now select the “Tables” item.

All further operations in Google Sheets will be similar to how we worked with Google Docs. For example:

1. To create a table, you need to click the plus icon in the lower right corner again.

2. The Tables interface reminds us of office Excel, with the only difference that there are the options “Comments”, “Download file”, “Change history”, “Access settings”, as well as other functions characteristic of Google Docs.

Simply put, all the operations we did in Docs can be easily done in Sheets. Naturally, the tables are also available:

Automatic calculations using specified formulas;

Graphs, visual charts, filters and functions;

All arithmetic operations performed online;

Settings for individual cells, data output options;

Options for copying, cutting, pasting, printing, importing/exporting data;

Other functions that we will not dwell on here.

Note: If desired, files from Sheets and Google Docs can be combined into shared files, freely copied and integrated both within and outside of Google Docs. For example, we can create some documents or tables, and then insert them into our personal website for users to see!

How to publish Google Docs (sheets, texts, presentations) on the Internet

Let's imagine that we have text file or a table that needs to be shown to readers of our website, forum, blog, online store. To do this, directly from documents/tables/presentations you need:

1. Go to the “File” menu.

3. In the block that opens, we can select the desired publication method – Link or Embed.

4. On the “Link” tab, we additionally have access to the choice of what exactly and in what format we will publish on the Internet. For example, this can be the entire document or only its individual sheets (if we are talking about tables), we can provide a link to DOCX file, XLSX, PDF, ODT, webpage, TSV, CSV format and others.

5. On the “Embed” tab, similarly select whether this will be the entire document or just a fragment. Additionally, we can adjust the settings of published materials, the ability to automatic update when changing files in Google Docs.

Google Docs (Google Presentations): how to work with presentations

Another tool of the Google Dox service is presentations, which are analogous to Microsoft programs PowerPoint. To open the presentation tool, you need to again:

1. Return to main Google Docs.

2. Expand the main menu (hidden on the left).

3. Find the “Presentation” item in the menu and launch it.

4. Create a new file by clicking on the “PLUS” icon, which has been discussed here more than once.

5. In the new presentation window that opens, we can get to work.

We will not describe the features of working with presentations in this article, since such a presentation took up quite a lot of space and time of our readers. The basic principles here are similar to working in PowerPoint, with the only difference being that the service also contains options typical for Google tools Docs.

The most critical difference between “Presentation” and Sheets or Documents is the ability to launch and view a sequence of created frames. This option is called “Watch”, and it is located next to the “Comments” button:

A few words in conclusion (results of work)

This concludes our review of the functionality of the Google Docs service. Naturally, each individual service will have its own features and settings, which the reader will become familiar with on their own during the work process.

At this stage, the main thing for a beginner is to understand that Google Dox is convenient, easy and practical! With this service you can not only store your files, but also:

Set up sharing;

News general work with one single file;

Create some information inserts for your websites;

Develop and use information and graphic materials on the website;

Set up and organize the maintenance of reporting documentation for a company or enterprise (where different departments, areas and services are involved in the work);

Conduct training sessions remotely with checking homework;

Solve almost any problem related to documentation and presentations!

If you have any questions or difficulties, we recommend opening “Help” (located in the top menu of the interface), which is available in all Google services. The help contains comprehensive information on the operation of the system and the features of the Google Docs service.

Greetings, dear readers and guests of my blog. Today I will continue to talk about services search engines and I’ll tell you how to simplify your life and learn to work with useful tools. Ready to learn some cool instructions? Then let's move on to reading!!!

Most people who use the Internet are not aware of such a great application as Google Dox, but in vain. After all, it is no worse than the popular office suites OpenOffice and Microsoft Office.

What is Google Docs and its purpose

The developer company takes care of its users and constantly releases the latest products. One of them is Google Docs with an integrated word processor and programs for creating and editing spreadsheets and online presentations. The application is free and can be used both online and offline. Created documents can be instantly sent via email, provide links to them for other users to view, edit and comment.

In cloud storage You can place countless objects. Google Drive provides 1 gigabyte of free storage for any files, which can later be increased up to 15 gigabytes. You can work with files both online and offline. The latter requires the Chrome browser, in which you need to enable offline mode for working with files. The application has many advantages, here are some of them:

• automatic saving ensures that your work is never wasted, even despite PC crashes and shutdowns. All changes can be viewed in history, which is very convenient and makes it possible to roll back to earlier versions;
• documents can be downloaded in all popular formats. For example, you can create a text file in Word using own computer, save it to Google Drive, and edit or modify it elsewhere from another device;
• you can open access to anyone you want to make changes, view or comment.

Google Dox Sheets online: how to create and edit a document

In order to be able to work with objects offline, you will need to enable the offline mode feature. This will allow you to correct existing documents and create new ones. The next time you connect to the network, all data is synchronized. To enable the function, you need to open Google Drive and enter the settings by clicking on the gear in the top right. ( All images below are CLICKABLE )

On the screen that appears, check the “Offline access” box and agree to the requirement to install the “Google Documents Offline” extension.

Unfortunately, this feature is not available in all browsers. Therefore, the best solution for working with the application is to use the Chrome browser, which allows you to use it fully, with all the available features.

To create and edit a Google spreadsheet online, you need to go to Drive of the same name. Then click on “Create” in the top left. Select Google Sheets from the pop-up menu.

After this, the next tab will open in Explorer. Let's start creating the document.

First let's rename it, since by default it is called "New Table". To do this, click on the name and enter your name. Next, click on the “Borders” button, and in the menu that opens, select what you need. For example, “All borders.” As a result, we have a completed table.

The screenshot shows that the control panel is quite simple and intuitive. It is possible to change fonts, fill, color, etc. For those who have worked in Excel, everything is elementary. After entering all the data, you need to determine who can access the file. To do this, click on the “Access Settings” page of our document and select the desired item.

After that, when you hover the mouse over this button, a pop-up message about the accessibility mode appears. Thus, you can see what value is set in these settings.

Now, in order for other users to view this file, it is enough to send them the appropriate link.

There is nothing complicated in drawing up documents in this service. When creating new files, the Google Docs page will become cluttered, so it is better to immediately sort all objects into folders. To do this, on Disk, click on the “Create” box, in the drop-down window select “ New folder" Give it a name and move your object into it with the mouse.

A little about Dox and browser compatibility. This application works perfectly in Chrome, Mozilla, Safari and Internet Explorer above version 8. Dox may not work correctly in other browsers. Presentation can also be made in it, as well as working with drawings PNG formats, JPEG, and also with PDF files.

How to make dropdown lists in a table

In the application, you can add text from a ready-made list. I will show you how to create a Google Sheet with such functions using the following example. In addition to the already compiled “Progress”, we will make a list of students on the second sheet.

On the first sheet, select a column for selecting surnames from the list. Right-click the mouse to open the menu, click on “Data verification”, in the menu that appears, select the items “Rules”, “Value from range” one by one and click on the barred rectangle icon to select the data range. A list of surnames can be made on the first sheet.

Then we go to " Sheet2", select all the data and click OK.

Now you can easily enter the desired surnames from the drop-down list by clicking on the arrow at the bottom of the cell.

Similarly, you can create a list in the dialog box itself. To do this, you just need to select “Value from the list” and manually enter the surnames separated by commas.

How to fix speakers

Freezing columns is a very convenient feature when creating a Google Docs table into which a lot of information is entered. To do this, open the file we need.

It can be seen that some of the data will not be visible when scrolling. Here are detailed instructions for securing a specific area:

• Select the desired columns with the mouse.

• At the top, select “View”, “Pin” and click on the required indicator. We select "1 line". To do this, by the way, it is not necessary to select a column. The screenshot shows that there are many options here. You can highlight the column you want and select Up to Current Column.

• That's it, the consolidation is done. Now the first columns will always remain in the top position when scrolling down.

To unfreeze, go back to the “View” menu and click on “Do not freeze rows” in the drop-down menu.

Create additional sheets and fields

It is very easy to add an additional sheet in this application. There are two ways:

• You need to click on the “+” icon in the lower left corner and a new sheet will appear.
• Click on the “Insert” tab at the top, select “New Sheet”.

To analyze data in pivot table You can add and remove various fields. To do this, create a document by clicking on the “Data” and “Pivot Table...” tab.

Left, in sheet3, there will be a menu where you can select the parameters of interest, based on which you can make a report on all the information provided.

What are Google Forms

They are needed to create online surveys. This is a highly requested feature that the developer has built into this app. They can solve many problems. For example:

• collect customer opinions about a new product;
• create a questionnaire for testing job applicants;
• embed feedback on the website;
• create a test in the text for a creative competition.

This is an indispensable thing for collecting information on the Internet. Using this application, you can create a survey that will collect data for free, without unnecessary intellectual effort. All you need is an Internet connection and a Google account.

The developer took care of additions that expand the capabilities of this processor; completely free at the same time. For example:

• After filling out the surveys, a message is sent to your email;
• you can insert formulas into the questionnaire;
• the number of respondents may be limited;
• at the end of the survey, a message is sent to Slack;
• All email addresses in surveys are confirmed.

Therefore, there is no need to look for an alternative if you did not find something in the forms - it may be in the add-ons.

How to create a registration form

Let's see how to make an online registration form using the following example:

• On Drive, select the “Create” button and then “Google Forms”.

• In the window that appears with a new document, we see the editor.

Enter the name and fill out the question line.

• In the “Answer option” item, click on “Text (line)”. We will make the question mandatory, which will not allow the respondent to submit data without filling out this field.

• Fill out the field for the second question and set the value to “Date”. Turn off the “Required Answer” button.

• Click on the “+” icon to add a new question. Fill in the field that opens. This time we select “One from the list”, enter the options – “Male” and “Female”. Click on the cross to delete the “Respondent’s Answer”.

• In the next question, select “Several from the list” and write down the options.

• In the fifth paragraph, add “Drop-down list” and fill in all the options.

• We formulate the next question as in the screenshot, selecting the “Scale” value.

• Add a new item “Grid”, enter everything that is required as in the screenshot.

• To select a design, click on the palette icon and select the theme you like.

• To view, click on the image of the eye, and if you like everything, then click on the three dots in the right corner and configure access.

If desired, the file can be published in social networks– Facebook, Twitter, etc., and also send by email. You can also get a code to embed into a blog or website.

On the “Responses” tab, you can view them in a table. And on the icon with vertical dots you can configure the mode for receiving them. The screenshot shows several options that you can choose from.

You can see the answers both in the form of a summary and an individual user.

You can edit the form at any time by clicking on the desired object with the mouse.

How to create a survey in Google Form

First, to create a survey, you will need to sign in to Drive. As usual, click on “Create”, “Google Forms”. The window with the questionnaire will open in a new tab. We enter the name and explanation for the people who will take the survey (this field is not required to be filled in).

Let's take an example of compiling a questionnaire for parents of schoolchildren. Let's fill out the first paragraph. By clicking the mouse, instead of “Question without title” we type the required text. Specify the question type as “One from the list” and add options. Move the slider to the “Required answer” option.

If you need to delete any values, then click on the cross next to the unnecessary option. Answers can be swapped by dragging the three-dot icon with the mouse. There is no need to save anything specially, autosave works.

To enter the next item, click on the “+” icon on the right side of the screen.

To change the text, you just need to click on the desired line. Answers can be shuffled by clicking on the three dots icon and selecting the appropriate item. This is very convenient, since many people often choose only the top answers, and shuffling gives a more objective assessment.

There are several types of questions in Google Forms. Here they are shown in the screenshot.

They were discussed in more detail above. They can be copied if they are repeated in one way or another.

In the settings above the text you can edit the values. When “Show survey progress” is turned on, the respondent can see how much of the questionnaire he has filled out and how much more he needs to complete. If “Only one answer per person” is set, then there can be only one respondent from one account.

In the confirmation text, you can enter wording that a person will read after filling out the questionnaire.

After finishing working with the form, the questionnaire can be published on a blog and social networks. You just need to click on the “Submit” box in the upper right corner. In the dialog box that opens, fill in the required fields and click OK.

You can not only provide links to forms, but also embed them into your own website. You can edit the questionnaire at any time by left-clicking on the value to be corrected. You can find the survey and answers to it in the form of a Google Dox table on your Drive. But before that, you need to go to the “Answers” ​​menu and click on the green icon at the top.

How to set permissions on Google Docs

As mentioned, you can give other people access to Google objects to edit them, view them, and leave comments. To open rights to other people, you need to take the following steps:

• On Disk, select the desired object, right-click on it and select “Share...”.

• Select the required value or enter the user name and click OK.

To grant rights to other users to several documents at once, select the necessary objects and click “Open access to files.”

In the menu that appears, set the required values. Access to the folder is provided in the same way.

You can also open rights to people who have a Google account. To do this, select the desired object on Disk and click on the “Open access” icon. In the menu that opens, enter the email address or Google group.

Having looked at Docs' features, we can say that, despite some limitations, the application copes with its tasks and can be useful as a lightweight cloud editor. And its undoubted advantages are its simplicity and accessibility.

I hope the article was useful and you will use it as a cheat sheet when working. In order not to forget the article and always return to it, I would advise you to add it to your bookmarks. I will be grateful for reposting the article. All the best and see you soon -))).

Sincerely, Galiulin Ruslan.