As soon as you launch OpenOffice Writer, by default a program window with a white sheet will open for you to enter the actual text.
The window consists of a menu bar (contains the items File, Edit, View, Insert, etc.), then there is a toolbar, which contains buttons that allow you to save, print, etc., followed by a formatting bar.

If you need to show or hide the control panel, then go to the menu View - Toolbars. Active panels will be marked next to their name.

If you need to display rulers, then you need to go to the View - Ruler menu. In order to configure the display of a horizontal and/or vertical ruler, go to the menu Tools - Options - OpenOffice Writer - View and check the box in the desired item.

Creating a new document.

1. Click the “Create” button on the toolbar at the top.
2. Press Ctrl+N
3. Go to the menu File - New - Text Document.

With any of the above methods, a new document will be created in a new window.

Opening an existing document.

Possible in the following ways:

1. menu File - Open.
2. Press Ctrl+O
3. Standing on a file in a folder, double-click on it.
4. Click the “Open” button on the toolbar.

Saving the document.

1. Click File-Save
2. Press Ctrl+S
3. Click the “Save” button on the toolbar.

When saving a document, there is one very important nuance: by default - if you have not reconfigured OpenOffice - saving occurs in the OpenOffice format - the file will have the .odt extension. If you forward it to friends and they do not have OpenOffice installed on their computer, they will not be able to read it. Therefore, it is more convenient to save files in Ms Word 97-2003 format. Such files will open everywhere.

We set up saving in this format once - and work calmly!

To do this, go to the Tools - Options menu. On the left we find the item “Load / save” - General. In the "Default file format" section, in the "Always save as" field, select Word 97/2003/XP

Print the document.

If you want to quickly print the text you have typed, click on the “Print” button located on the standard toolbar. This will print to the default printer in Windows.

If you need to be able to select a printer or you need to print only some pages, then you go to the File -> Print menu (or press the Ctrl + P keys) and in the window that appears you can select the desired printer, enter the page numbers that need to be printed (if You need to print pages from 2 to 7, then indicate the numbers separated by a dash - for example, 2-7. If you need to print pages with numbers 2 and 7, then indicate their numbers separated by a comma). Select the required number of copies (by default, 1 copy is always printed).

On the Page Layout tab, you can print either even or odd pages separately. This may be required if you are printing on both sides - for example, a contract.

Saving a document in the formatPDF is a very convenient feature to use.

The PDF format is intended for viewing a document without the ability to edit it. Microsoft Word does not contain such a useful feature.

Review of the free office suite OpenOffice.org 2.x

Purpose of the product and scope of its application

OpenOffice.org is one of the few quality office packages for working with text documents, spreadsheets, images, databases and presentations. The main fundamental and main difference from similar software products is its cross-platform (there are versions for both Windows OS of all generations and Linux distributions), accessible source code, and a freeware license that does not require payment for use.

The OpenOffice.org package includes the following programs:

OpenOffice.org Base – a program for creating small databases;

OpenOffice.org Calc – program for working with spreadsheets, analogue

Microsoft Excel;

OpenOffice.org Draw – a program for creating and editing images;

OpenOffice.org Impress – a program for creating simple presentations, similar to

Microsoft PowerPoint;

OpenOffice.org Math – formula or equation editor;

OpenOffice.org Writer – a program for working with text documents, analogue

Each program is compatible with all common document, spreadsheet, presentation, and image formats. Documents and databases are displayed in high quality, with virtually no loss in structure. But the database program, unfortunately, is not compatible with Microsoft Access. Among the disadvantages regarding file formats, it is also worth noting that all office suite programs constantly “impose” their “native” document format. OpenOffice is not yet so widespread, and not all programs implement it backward compatibility with its document formats. By not selecting a common format when saving a document, the user risks encountering a problem where the document simply will not open.

It is worth noting that the first version of OpenOffice.org and its various modifications still contained many errors and shortcomings. But OpenOffice.org version 2.x is more advanced than its predecessors. Thanks to this and taking into account the conditions of distribution of the program, it can be considered an almost full-fledged competitor to the expensive, but much more popular office suite MS Office.

Lab #1 Creating simple text documents

What is Writer?

Writer is a word processor included with OpenOffice.org. In addition to the usual features word processor(spell checking, thesaurus, hyphenation, autocorrect, search and replace, automatic compilation of tables of contents and indexes, compilation of mail letters and more), Writer provides the following important features:

Templates and styles;

Powerful page layout techniques (including sidebars, columns and tables);

Embedding or linking graphics, spreadsheets, and other objects;

Built-in drawing tools;

Master documents used to combine a set of documents into one document;

Tracking changes in document versions;

Integration with databases, including bibliography database; Export to PDF, including bookmarks and much more...

OpenOffice.org Writer is launched using any of the standard methods for launching applications (main menu Start → Programs → OpenOffice.org Writer or menu File → New → OpenDocument text document.

When you launch OpenOffice.org Writer for the first time, a window appears asking you which format you prefer to use to store your files: Microsoft® or OpenOffice.org.

Your decision depends on whether you plan to share a lot of files with people who use only Microsoft® tools. In this case, click Use Microsoft® Word format, but be warned that this is not perfectly supported.

Document files created using a word processor have the extension *.odt

Standard toolbar

Drawing toolbar

Rice. 1. General view Writer windows in Print Layout mode

The main controls of the processor working window: menu bar, toolbars, status bar, work area (Fig. 1).

Assignment for work

Exercise 1

1. Launch your word processor.

2. Create a new document based on a standard template..

3. Save the file under the name[Last name] in your folder.

4. Open the file suggested by your teacher.

5. Select all text in the document and copy it to a file[Surname].

6. Enter the following program settings (or check their installation) without clearing other switches and check boxes that were previously selected. Using horizontal menu commands Set the view:

Ruler;

Print Layout mode;

Status bar;

Text Borders;

Toolbars – Standard, Formatting, Drawing;

Use the button to collapse the Drawing toolbar.

Using the menu command Tools→Options, select the Tooltips check box.

7. Using the menu command Tools → Options, fill in information about the user (Report):

8. Using the menu command Tools → Options, set:

Vertical ruler;

Horizontal and vertical scroll bars;

Formatting characters (non-printing characters), except for the (Hidden Text) field;

Drawings;

Notes;

Units of measurement are centimeters;

Tabulation pitch is 1.5 cm.

Cancel editing – number of steps 50;

autosave every 10 minutes,

Document type is text;

Always save as MS Word.

10. Language setting:

User interface – Russian

default document languages: Russian;

11. Using the Toolbar – Scale, set the scale By

page width.

12. Using the menu command Format → Page, set the paper size

magicians - A4 (21x29.7 cm) and portrait page orientation. Margins: top –

2.5 cm, bottom – 2.5 cm, right – 2.5 cm, left – 2 5 cm.

13. Set: header – 1.5 cm, bottom – 1 cm.

14. Save the document.

Exercise 2

1. Place the cursor at the beginning of the document [Last Name], display

non-printing characters (), select 14 pt Times New Roman font. and enter the following text:

Basic functions of text editors.

A text editor is an application designed for creating, viewing, modifying and printing text documents.

The Word word processor runs under Windows control and can perform hundreds of operations on text and graphic information.

2. Combine the text of the first two paragraphs.

3. Break the text of the first paragraph into two paragraphs.

4. After the first paragraph, insert three blank paragraphs.

5. Remove empty paragraphs.

6. Try all of the following ways to highlight individual

fragments of a text document (Table 1):

Table 1 Methods for selecting text fragments

7. Use the View menu commands to explore various options pre-

setting Word document, setting the following modes in turn:

Exercise 3

Go to the beginning of the document [Last Name]. Display non-printable

Open the Symbols dialog box (using the Format menu command). Carefully analyze the structure of this document, its tabs and the opportunities that this window provides for text formatting. Execute

the operations below:

Format multiple paragraphs of text differently, using Arial, Times New Roman and Courier fonts, different sizes and styles

Color the text of two paragraphs in different colors, return the original color of the text in one of the paragraphs.

Set in one of the paragraphs sparse text (3 pt.), and in the other

– compacted (1 pt.).

Select a word and on the Position tab of the Characters dialog box, change its position first by 25% up, then the next word by 30% below normal.

Enter text using superscripts and subscripts ( x 2, H 2 O).

Highlight the word Text. Translate it into subscript and the word

editor – in superscript.

Using the command Format →Paragraph on tab Indents and spacing

Please align the four paragraphs sequentially:

Similarly, align the next four paragraphs using the buttons

toolbars.

Select any paragraph. Set the text boundaries (indents): on the left – 5 cm, on the right – 5 cm.

Color frame and fill two paragraphs in different ways:

using the command Format →Paragraph;

using the Background Color buttons on the Formatting toolbar.

Copy a small piece of text. Then using the button on the panel

Using the "Text" drawing tools, draw a text box the right size. Paste the fragment into the suggested area.

Move the Text Box to another location on the page. With the help of co-

Mandy Format → Wrap (Edit) or the context menu, set the text flow mode for it Along the contour with indentations of 1 cm.

Using the Format → Object → Area command or the context menu

(Area) Fill the test area with a pale green color.

Display the toolbarDrawing Properties. Frame it

created Text field (line type: solid, 0.05 cm, dark color).

Find paragraphs in your document that are formatted as List . From-

Change the bulleted list to a numbered list using the button on the toolbar ().

Enter the command Format → Bullets and numbering and change the selected

numbered list to bulleted list.

Change the appearance and size of the list marker; use the button from the pictures folder as a marker.

Create a three-level list.

Save the [Last Name].doc file.

Exercise 4

Learn on your own: spell checking (OpenOffice.org Writer Help: F1), saving and converting files (changing file types).

Security questions:

1. How to save OpenOffice.org Writer documents? How to save a document with a password?

2. What is document conversion? How is this operation performed?

3. List the main modes of presenting a document on the screen and

indicate the features of each mode.

4. What is a paragraph? What is the purpose of a paragraph marker in a Writer document?

5. What are non-printing characters? What are they used for?

6. How to set document page parameters?

7. What operations can be performed using scale bars?

8. How can you check the spelling of a document?

9. List the main ways to format characters.

10. What formatting options does the Symbols dialog box provide?

11. List the main ways to format paragraphs.

12. What formatting options does the dialog box provide?

13. How do I set or remove paragraph borders and shading?

14. How are copying, transferring performed in text documents?

Removing and deleting text fragments and objects?

15. List ways to highlight individual fragments of a text document?

Annotation: The lecture introduces the user to OpenOffice.org. Provides hardware requirements for installing OpenOffice.org. The main advantages over other office packages are presented. The main elements of the OpenOffice.org Writer interface are presented. The possibilities of working with the OpenOffice.org Writer window menu are shown. Toolbars and options for working with them are presented. Methods of working with toolbar controls: buttons, lists, etc. are described. Techniques for working with context menus and dialog boxes. Techniques for working with the Navigator, Gallery, etc. windows are discussed. An idea is given of the simplest OpenOffice.org Writer settings and ways to restore standard settings. Features shown help system OpenOffice.orgWriter.

IN Russian Federation official representative of OpenOffice. org is the company Infra-Resource LLC (http://www.i-rs.ru).

Main advantages of OpenOffice. org before other office packages:

• no license fee;
• cross-platform - officially there are assemblies for the following operating systems and platforms: Microsoft Windows, GNU/Linux, Unix, Sun Solaris, MacOS;
• Extensive language support – The OpenOffice.org interface is available in more than 40 languages. In addition, there are spelling, hyphenation, thesaurus and dialect dictionaries for 70 languages;
• file compatibility – OpenOffice.org has a built-in ability to export to PDF formats and Flash, as well as support for opening and saving files in Microsoft Office, RTF, PDF, HTML, XML, WordPerfect, StarWriter and Lotus 123 formats.

Working in the OpenOffice.org Writer window

Basic window elements

At the top of the window there is a title bar (Fig. 1.1). It contains the name open file and the name of the OpenOffice.org Writer program you are using. If the active document is a created document that is not saved as a file, then the title bar indicates Unnamed 1(or another number of the created document).

On the left side of the title bar is the system menu icon. Double clicking the icon closes the window. On the right side of the title bar are window control buttons. If the window is not maximized to full screen, then you can grab the title bar with the mouse pointer and move it around the screen.

Below the title bar is the menu bar, see fig. 1.1). The menu bar cannot be hidden or moved to another part of the window. The menu order can be changed. You can create your own menus.

Below the menu bar there are toolbars (see Fig. 1.1). By default, the window displays two toolbars: Standard And Formatting. In OpenOffice.org Writer 3.3.0, next to the panel Standard by default the panel is also shown Find. The appearance of the panels and their location in the window may change. You can display the various panels available in OpenOffice.org Writer or create your own panels.

The main part of the window is occupied by the window (field) of the open file or created document (see Fig. 1.1). Rulers are usually displayed at the top and left, horizontal and vertical, respectively. Below and on the right are scroll bars, similarly: horizontal and vertical.

At the bottom of the window there is a status bar (

Open and closed file formats

As you know, documents can be in different formats, but which of them are open and which are closed, and what does this mean? For example, one of the existing plain text formats can be deciphered on every computer, without the need to use any special data about the internal structure of the document. All that is required is a coding table. This situation classifies the plain text format with a well-known encryption table as an open format.

As for closed-type files, an example would be files created in software applications Microsoft package Office. The format of such documents is the property of Microsoft Corporation, which means that information about the internal structure of the documents is not shared. Some information, of course, can be purchased for a certain amount of money, which, however, does not prevent it from being incomplete, since the format is subject to change with each new version software package. This format of documents is classified as closed.

Most users understand that the most effective, and perhaps the only way to organize a free exchange of information, without any document compatibility problems, is to use open format documents. Such documents could be distributed over the Internet around the world without fear that other programs that someone uses would not be able to read them. this file. However, the situation today is by no means ideal. Many users of various software packages still use and send documents in closed formats via the Internet, for example, MS Office files. In the case where there is no firm certainty that such a package with the necessary editors is available on your opponent’s computer, you should not do this. The belief that Microsoft Office is installed by “most” users and that sent documents will “open for everyone” is wrong.

As for the free office analogue OpenOffice.org, its documents refer to open format files, which are officially characterized and enshrined in the standard. Such formats are workable when used by most programs. Such compatibility of programs and formats is determined at a very high level - states, together with corporations competent in this field with high authority, create and approve standards.

An excellent example of standardized formats are the www formats, which are selected by the World Wide Web Consortium, otherwise known as W3C. This format does not have official authority approved by any state, but thanks to this standard it is possible to create Internet pages that can be viewed from anywhere in the world. It was the W3C corporation that created the Internet format standard HTML pages. There are several versions of this standard, both HTML and XHTML, which is based on XML.

Open Office and Microsoft Office

First of all, it is worth saying that the Microdoft Office software package does not have the conversion capability that allows you to work with Open Office documents. This behavior does not entirely correspond to the global policy of establishing equal competition; in addition, when studying the MDSN Library, one can notice the fact that the team of Microsoft creators is not at all aware of the existence of Open Office, which, of course, forces us to draw certain conclusions.

To work in Microsoft Office with documents from Open Office, there is no more simple way, how to initially save documents in MSO format in OOo. This function can be made automatic using the commands "Tools" - "Options" - "Load/Save" - ​​"General" - "Default file format" Another way to work with Open Office files is to use additional converters. One of the existing similar plugins is "Sun ODF Plugin for MSO", which allows editor users text information, spreadsheet processor and presentation wizard from Microsoft, open and edit documents with the ISO approved ODF extension. This plugin works for opening Open Document Format files in versions of MS Office 2007, 2003, XP, and 2000. The operating principle of the Sun organization plugin is based on technology integrated into StarOffice.

The initial versions of the OpenOffice.org software package required special converters to fully interact with versions of Microsoft Office since 2007. An example of such converters is Novell, which allows you to work with files with the docx and xlsx extension. In addition, there is a converter directly from Microsoft, which makes it possible to convert XML documents into documents of earlier versions of Microsoft Office, and it is not at all necessary to have this office on your computer. Since version 3.0 of the Open software package Office additional no converters required.

As for opening Microsoft software package files in Open Office, this option exists without any special add-ons. However, some difficulties still exist; for example, documents containing macros in VBA are not supported. Also limited is the reading of documents that contain links in their structure to other files, such as drawings, etc., the use of which is arranged differently in Open Office. Such documents are not transferred from the MS Office application format to the OO format. However, most standard documents developed in MS Office are imported without problems.

In addition, when working in Open Office, you can use the converter function to convert documents doc, xls, as well as ppt in the format of application programs of the Open Office package.

Differences in format

File formats latest versions office packages also have their own nuances. A saved document from one of the application programs included in Microsoft Office 2010, for example, Word with the Open Document Text file format, is subject to formatting correction when opened through an Open Office text editor. Likewise, by opening an ODT file, the same changes will occur in Word 2010. This change is associated with different device functions that are responsible for interacting with these formats. The differences between the two formats mainly involve changes in the formatting of information, as well as the ability to use some functions. When changing the format of a document, the information it contains is subject to change, but the formatting and process of working with it may be different.

In order for the format of saved documents in MS Word to be selected as one constant, for example, ODF or OpenXML, you can use the following commands: “File” - “Options” - “Saving” - specify in the “Save files in the following format” column the required format of saved documents, which will be installed by default.

When you save a Word 2010 document in the Open Document Text format, there are also changes to the document due to support, or lack thereof, for the ODT format.

Support functions can be either fully supported or partially supported, not to mention completely unsupported features. It is worth noting that application functions are completely unsupported. Word programs 2010 is quite happy with the Open Document Text format large number, along with graphics functions. However, most of the main functions are still imported into this format without changes. If you really need to use Microsoft Office to create ODT files, then the functionality of the support is quite sufficient, but it is better to work with documents of this format in the Open Office software package that is closer to it.

More about ODF

Open Document Format is an open and free file format for storing and exchanging files. Such files include various types of information, be it text files, spreadsheets, illustrations, slideshows or databases.

This standard was developed by the OASIS association based on the XML format. In 2006, it was adopted at the international level - ISO/IEC 26300. Development of this format was produced by many corporations, which allowed it to be accessible and used absolutely freely. This format was intended as an analogue to commercial closed formats like doc, xls, ppt, included in Microsoft documents Office, etc.

It is worth noting that it is recommended that you review documents again after saving and closing them to ensure that they are necessary. appearance text in ODT format. When a document workflow is performed in multiple editors besides Word, for example using Writer from Open Office or Google Docs, filling the document with text and formatting it will be different functions. The best option would be maximum concentration on the text content. Upon completion of work on the information array, it is worth paying attention to formatting, since losses in in this case will be minimal when switching to other formats such as Word or ODT.

The positive qualities of the Open Document Text format are: light weight of documents compared to similar ones in Doc format, independence from commercial corporations due to the openness of the format, which also allows you to be free in choosing the software used. Also, of course, the approval of this format at the international level should be considered an advantage.

The disadvantages of the ODT format include the following characteristics: slide shows created in presentation wizards, for example, Impress from Open Office, do not allow tables in their content. Besides digital signatures in the Open Document Text format cannot be described, and the format specification does not recognize formulaic language.

Continuing to focus on the free format of text document files, it is worth saying that it is supported by the largest corporations working in the field of software creation. The most famous of them are OpenOffice.org and IBM Lotus Symphony, Star Office and Neo Office, Visio Writer, as well as many others.

To sum it up, we can safely say that the future lies with open formats, however, at the moment, in the process of sharing preferences and slow transition to this format, the choice remains with the user - which document format to work with, and what software use for this.

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Saving and opening documents in OpenOffice writer

Saving is used for repeated use of a document. Whenever you need to use a document in the future (and this is the most common case), the document is saved on permanent media, and it is assigned a unique name within the same directory, consisting of the name itself and an extension. The extension is assigned depending on the document type; you can use it to find out which program opens the file. For example, files with the extension XLS open OpenOffice.org Calc, and with the expansion SXW or DOC - OpenOffice.org Writer.

If the document is saved and does not require action, the button on the toolbar will be inactive.

When you save a document for the first time, a dialog will open where you need to enter a file name and, possibly, specify the document type (if you don’t like the default one).

The future or new file name is entered in the field File name; it can be entered indicating a relative or absolute path - the system will, as far as possible, supplement the name with possible options.

To go to a directory, double-click on the directory name in the list. To make it more convenient to navigate through the catalogs, you can sort the list by clicking on one of the headings - for example, to sort by type, this is obviously Type; Clicking the same heading again means sorting in reverse order (indicated by an arrow).

The go up level button is used to go to the parent directory; if you press it for more than one second, a menu will appear that allows you to go up several levels at once.

The next button is used to create a new directory in the current one; You must enter the name of the new directory and confirm its creation.

The rightmost button is used to go to the default directory for documents - you can configure it in the dialog: Tools->Options...->OpenOffice.org->Paths->Working Folder.

Option Automatic file name expansion used to set the extension according to the field File type.

If there is already a file with the same name in this directory, the system will warn you about it.

Depending on the format of the file being saved, the system may request additional data about the file, such as title, subject, keywords, comments, etc., before saving it.

If you want to create a copy of a file with a different name or in a different format (for example , save file OpenOffice.org Writer in format MS Word) - select from the menu File paragraph Save as.... In this case, the same dialog will open as when you first saved the file.

In case OpenOffice.org Writer crashed, the next time you start it you will be asked to try to restore the files that were edited.

In order to reduce the likelihood of losing edited files in a crash, you can use the autosave option - it is available in the menu.

Printing a document

Often text and graphic documents requires printing; for this in OpenOffice.org There is a special command and utilities for setting up the printer.

The printer installation utility is launched with the command spaadmin in the installation directory OpenOffice.org; the procedure itself is not discussed here.

Printers are configured through the menu File->Print Options.., in which the printer is selected and its properties are set.

To quickly print to a printer, use a button with a stylized image of it on the toolbar - immediately after clicking on it, the document will be printed.

Sometimes you need to print a document to a printer other than the default one or with special settings. To do this, use the menu item File->Print... or keyboard shortcut Control+P; in the dialog that opens, select the printer to which you will print and, by clicking on the button Properties, set its properties.

Perhaps, before printing, you would like to see on the screen how the document will look on paper. To do this, you can use the menu item Fial->Page view in print. The document will be uneditable and tools for setting viewing properties will appear in the toolbar.

The first four tools are used to navigate through the pages being viewed: the first and second move one page to the left or right, respectively; the third and fourth tools are used to view the beginning and end of the document.

Next are the tools for setting the number of viewing pages on one screen: two/four pages and calling the viewing settings dialog, in which you can specify the required number of rows and columns into which the screen will be divided.

Next are tools for viewing the document in full screen and printing the view. A button for full-screen viewing of a document removes menus, toolbars, scroll bars and leaves only the viewing panel. The next two buttons allow you to print the document and set viewing options, respectively.

The last tool on this toolbar is used to return the editor to normal operation.

Toolbars

Toolbars are used to quick access to frequently used functions OpenOffice.org Writer - such as font properties, paragraph format, working with a file, inserting various elements, etc. Some examples of working with toolbars have already been discussed above. Toolbars are located on the left and top; buttons with pictures represent tools, some of which have menus; on such instruments there is a small green arrow, when you press it for a long time (more than one second) it appears.

The user can customize the toolbar himself, adding and removing individual tools and entire groups. Click right click mouse over the toolbar brings up a menu where the first section shows toolbars that can be made visible or invisible.

When you click on a specific toolbar in a menu Show buttons There will be tools that can be made visible on this toolbar or hidden.

Menu item Configurations... opens a dialog in which you can customize toolbars, add or remove a panel. Here you can save or load a previously saved toolbar.

Menu item Settings... opens the tool settings dialog - all functions are located here OpenOffice.org Writer, which can be added to the toolbar.

The dialogue is divided into areas; area for tools Symbols. In order to add a tool to the toolbar, drag the mouse to the toolbar; To remove a tool from the toolbar, simply remove it from the toolbar when open dialogue such settings.

The next area allows you to select the tool category and the tool itself by name.

Button Symbols... is intended for assigning an icon to the selected tool - it must be selected in the dialog that opens and confirm the choice.

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