Microsoft exchange mail login. Setting up mail for working from home with Exchange mail

Microsoft Exchange Server 2016 is the latest solution for corporate email and employee communication. Exchange Server has become almost the standard for corporate email systems. From our own experience, we can say that over the past 3 years, LanKey has completed more than one migration project to Exchange Server from products such as IBM Lotus Domino, Alt-N Mdaemon, various Linux-based servers, as well as from hosting providers. At the same time, during all this time there was not a single request to switch from Exchange Server to something else.

Why are more and more customers choosing Microsoft Exchange, and what is its main difference from its competitors?

For quite some time now, company employees have needed something more than just receiving and sending email. Users want to have a database of contacts of colleagues and clients, they want to schedule meetings and meetings, management wants to assign tasks to subordinates and monitor their implementation. A dynamically developing business requires a more rapid response to customer requests, so employees need access to mail not only at the workplace, but also from home, while on a business trip or even on the road. At the same time, the requirements for information security. Management wants to be sure that confidential correspondence will not fall into the hands of strangers, and employees want to receive less spam and viruses. Large companies require that employees of all branches have the same functionality of corporate mail and can easily move between offices. The implementation of Exchange Server 2016 will help solve all these problems.

Microsoft Exchange Server 2016

Microsoft Exchange Server 2016 is a business-class corporate email system that, in addition to its capabilities mail server provides users with a wide range of collaboration tools, such as: calendars, tasks, shared contacts and address books, shared folders, accessible through Outlook, which can host a variety of shared documents and mail.

Exchange Server 2016 role structure

Implementing Microsoft Exchange Server 2016 will provide the following benefits:

1) Unified user environment. A single interface on your computer and browser. The new Outlook Web App (OWA) provides an interface similar to the regular Outlook that all users are accustomed to. Now full access to mail can be obtained through Internet browsers Explorer, Firefox and Safari. By implementing Exchange Server 2016, employees will receive a single mailbox for email, voice mail, faxes and SMS. You can listen to voicemail directly through Outlook. Each user can set up their own answering machine.

Web access to MS Exchange from Outlook Web App (OWA)

Access MS Exchange from Outlook 2016

2) Increased user productivity. Every day, users have to process dozens or even hundreds of emails, which takes a lot of time. A lot of time is spent searching for the right letter; it is difficult to find who wrote to whom and when. At large quantities letters it becomes difficult to trace the correspondence. The new OWA in Exchange Server 2016 (as well as Outlook 2016) groups conversations into message threads and instead of displaying dozens of messages received at different times and scattered in different folders, only one item is displayed. By expanding this element, the user sees the entire correspondence at once.

Example of grouping messages into a thread

In addition, when creating a letter, the user is given special tips (MailTips). When creating a new message, information is displayed about possible restrictions on the size of the letter if the user has exceeded it, information about the availability of contacts to whom the user is sending the letter, prohibitions on sending to these recipients, etc. Previously, when a user, for example, sent a letter whose size exceeded the allowable size, the letter was sent from Outlook, then the mail server received an overly large letter, deleted it, and then sent the user a notification about the error and the impossibility of delivering the letter. Users, in turn, without understanding the essence of the error, began to call the support service. As a result, while the problem was being resolved, it took a lot of time, and an important letter might not reach the recipient for quite a long time. Now, even when creating a letter, the user can see whether it complies with the rules and policies and whether it will be delivered without errors.

Exceedance tooltip example permissible size investments

Thus, thanks to the implementation of Microsoft Exchange Server 2016, company employees will be able to save up to 20% of the time spent on mail processing.

3) Universal access. Exchange Server 2016 provides users with truly ubiquitous access, regardless of whether a person is in the office, at home, on a business trip or on the road, he will always be able to receive and send mail, make and accept calendar appointments, and view contacts of clients and colleagues. In the office, an employee works with his regular Outlook; at home, he can use web access (OWA) or again use regular Outlook using Outlook Anywhere. In the same way, the user can connect to mail from any Internet cafe or hotel. In this case, the person does not need to set up any VPN connections, and all traffic will be encrypted. In addition, Exchange 2016 allows you to work with mail using regular phone. You can simply call Exchange Server 2016, dial a PIN using tone, and listen to your incoming mail (Exchange will read it by voice), accept or decline calendar appointments, and even look up people in your address book. This feature is called Outlook Voice Access (OVA).

4) Mobile access. The mobile access provided by Exchange Server 2016 requires a special mention. ActiveSync technology developed by Microsoft has become the standard for accessing mail from mobile devices. This protocol allows employees to see all of their corporate mail, contacts, calendar and tasks directly on their mobile device. At the same time, thanks to DirectPush technology, users do not need to check mail manually; it arrives on the device itself, similar to how an SMS is received. As soon as a new letter arrives at a corporate mailbox, it immediately ends up in mobile phone. Synchronization of phone contacts and your contacts on the Exchange mail server also occurs. ActiveSync is supported by almost any smartphone or communicator. Windows based Mobile, Symbian, iPhone OS. So, for example, you will be able to use HTC smartphones, Samsung, Nokia, Apple iPhone, Sony Ericsson, Motorola, Gigabyte, Asus, HP, Acer, etc. Employees can travel around the world, staying connected, receiving and processing email messages. Additionally, using communicators running Windows Mobile 6.1 and older, users can send and receive SMS messages directly from Microsoft Outlook 2016 or OWA.

5) Information protection. Exchange Server 2016 provides extensive email security capabilities. Exchange is built by design to use the most secure means of authenticating domain users. Interaction with the Active Directory directory service occurs using the Kerberos protocol. For more secure operation, smart cards or biometric authentication systems can be used. All external communications, access via WEB or using mobile devices are encrypted SSL protocol. In addition, users can use S/MIME technology to encrypt and sign the email messages themselves. Encryption is available both from Outlook and via WEB or mobile access. Microsoft Exchange Server 2016 supports IRM (Information Rights Management) technology, which helps protect confidential documents Microsoft Office. Using IRM, you can, for example, prohibit the sending of confidential documents outside the enterprise, prohibit their viewing and printing by persons who do not have the right to do so. In addition, mailbox retention policies can be set for all users of the enterprise. emails, so that employees will not be able to delete their email (in whole or in part) for some time or other rules. Exchange 2016 allows administrators to search for emails across all mailboxes at once, which can be very useful, for example, when investigating information security incidents. Exchange 2016 provides email moderation capabilities. If a user sends an email that meets certain criteria, it will not reach the recipient until it is approved by the system administrator or other responsible person.

6) Anti-virus and anti-spam protection. Exchange Server 2016 already comes with fairly good anti-spam protection capabilities as standard. But the main advantage of Exchange is that there are many very good anti-virus and anti-spam products developed for it. So we can highlight the products GFI MailEssentials and GFI MailSecurity. The main advantage of the last two antivirus products is that several antivirus engines can be used simultaneously to scan email. Among them: Kaspersky, McAfee, BitDefender, AVG Antivirus, Norman, etc. In addition, anti-virus scanning can occur at three levels: on edge servers (Edge Transport), on internal routing servers (HUB Transport) and on database servers (Mailbox) . This way, Exchange Server can provide best-in-class email antivirus protection. And according to statistics, email is the main source of viruses.

All of the above indicates the great benefits of implementing Exchange Server 2016 from a user's point of view. But MS Exchange carries considerable benefits that are hidden from the eyes of users.

High degree of integration into infrastructure

Exchange Server 2016 is a highly integrated communications platform. And if your company's IT infrastructure is built on Microsoft software, then you will receive maximum benefits, maximum security and the greatest ease of management. Exchange relies entirely on a directory service (domain) Active Directory, you don’t have to create users twice in the domain and on the mail server separately. System administrators will not have to configure user workstations; Outlook 2013 and Outlook 2016 will connect to the Exchange server themselves and will be configured automatically using Autodiscover services. Exchange Server 2016 integrates with Forefront Threat Management Gateway 2013 (formerly ISA Server), providing the highest level of protection against external threats. Exchange integrates with products such as Microsoft CRM and SharePoint, and the combination of Microsoft Exchange Server and Microsoft Office Communications Server provides a powerful Unified Communications solution.

Unlimited scalability

Exchange Server 2016 has virtually unlimited scalability and can connect hundreds of thousands of users under one email domain. An organization can have an unlimited number of mail servers installed; the servers themselves can be scattered geographically all over the world; each server can contain mailboxes for different users. Moreover, administrators will not have to configure mail routing; Exchange will do this automatically based on the topology of Active Directory sites. Like Exchange Server 2013, Exchange 2016 has a role-based model that allows for even more load balancing and increased administrative flexibility.

High availability and fault tolerance

Email is a critical service for almost every company, but for some companies mail is a service on which business processes directly depend. Even an hour of email downtime can cost tens or even hundreds of thousands of dollars. These companies include banks, stock exchanges, insurance companies and many other enterprises in the financial and manufacturing sectors. To ensure 24/7 availability of the corporate email system, LanKey implements Exchange Server 2016 clusters, which ensure availability of 99.999% of the time or more.

Starting with Exchange Server 2007, powerful clustering and replication technologies (CCR, SCR, LCR and SCC) were introduced. In Exchange Server 2016, all these technologies have been replaced by one, even more advanced technology - DAG (Database Availability Group). This technology allows you to replicate mail databases between cluster nodes. And in case of failure hard drive, array, or even an entire server containing an active database, the passive copy will instantly come into operation. At the same time, users will not experience a single second of downtime, they will not even know that the mail server is out of order, and will continue to work quietly.

Exchange Server 2016 Fault Tolerant Infrastructure Example

The main difference between DAG and previous technologies, such as CCR, is that each active database can have up to 16 passive (backup) copies, all cluster nodes can be active, and can contain several active and several passive copies of mail databases. Now, even when using a DAG with the Mailbox role, you can install the Client Access, HUB Transport, and Unified Messaging roles.

Reduce hardware, software and maintenance costs

No matter how paradoxical it may be, even if you already have Exchange Server 2013 or, especially, Exchange Server 2007 deployed, switching to Exchange Server 2016 will save direct costs on hardware, software and IT infrastructure support.

Reduce equipment costs. In Exchange Server 2016, the I/O system for accessing the disk subsystem has been significantly redesigned. Thus, it was possible to reduce the load on the disk subsystem by 75% compared to Exchange Server 2007, and by 50% compared to Exchange Server 2013. And if previously expensive disk drives were required for the mail database RAID arrays 10 based on SCSI or SAS disks, now you can get by with simple SATA drives, combined into RAID 5 arrays. In addition, previously, building an Exchange Server 2003 cluster required a SAN storage network and iSCSI or FC disk arrays, which cost tens of thousands of dollars. Also, in such a cluster there was a single point of failure - the disk array itself. Of course, it was possible to purchase fault-tolerant arrays with hardware data replication, but these costs are already on the order of hundreds of thousands of dollars. All this is no longer required if you implement a cluster based on Exchange Server 2016. DAG technology itself provides data replication and does not require a SAN or shared storage network at all. disk array. And a simple shared folder can be used as a quorum. But even if we take a CCR cluster based on Exchange Server 2007, it turns out that one server is active, and the second server is passive. Those. you bought 2 powerful servers, and 99% of the time only one worked, and the second simply stood idle, consuming electricity. In Exchange Server 2016, when using DAG, all servers are running simultaneously and are active.

Reduce software costs. Previously, to build an Exchange Server 2007 cluster, it was necessary to purchase at least 2 Exchange Server 2007 Enterprise Edition, costing about $4,000 each, for the Mailbox role and 2 Exchange Server 2007 Standard Edition, costing $700 each, for the Client Access and HUB Transport roles. Now an Exchange Server 2016 cluster can be built on top of Exchange Server 2016 Standard Edition. In addition, now all roles can be combined on one server, and in fact a cluster can be built by purchasing just 2 Exchange Server 2016 Standard servers for $700 each (when using a software or hardware load balancer for the Client Access role).

Reduced maintenance costs. As mentioned above, Exchange Server 2016 has a number of features that take the load off system administrators. For example, Mail Tips tell the user about problems or possible errors, even when creating a letter, before sending it. This can significantly reduce the number of support calls. By implementing MS Exchange Server, users will be able to recover by mistake deleted messages without contacting the system administrator to restore their email from backup copy. In Exchange Server 2016, a special ECP (Exchange Control Panel) control panel has become available to each user, which allows users to change their domain password, view delivery reports of messages sent and received, create and manage distribution groups, and manage their smartphones. And all this can be done without the participation of a system administrator. Every day, the support service receives requests that an employee was sent a letter, but it did not arrive, or, on the contrary, the user sent a letter to a client, but he did not receive it. In Exchange Server 2016, users can view the delivery report themselves and see what happened to their email. It is often difficult to ensure that employees use the company's standard signature form on emails. In Exchange 2016, system administrators can set up dynamic email signatures for all employees at once. For example, HR staff can be delegated to manage contact information.

Implementation of Microsoft Exchange Server 2016

Exchange Server 2016 is quite a complex product, and its implementation, contrary to some opinions, is somewhat more complicated than running setup.exe and clicking a few “Next” buttons. Deploying Exchange Server 2016 across an enterprise with a large number of users and a large number of branches requires certified specialists with extensive experience in similar projects. In addition to developing the MS Exchange server infrastructure itself, appropriate planning of the Active Directory domain structure and site topology is required, because Exchange is directly dependent on the functioning of domain controllers and global catalog servers. When developing fault-tolerant cluster configurations, you need to take into account a huge number of factors that affect the performance of the mail system. Because creating a system that does not have a single point of failure is not an easy task. And you need to understand that just a deployed Exchange Server 2016 cluster is not a panacea for all problems. So, for example, you can invest several thousand dollars in building an Exchange cluster, and your system will be disabled for a day by a burned-out switch or UPS. It is for these reasons that companies assign the task of deploying Microsoft Exchange Server to system integrators. But one must not be mistaken here either; not all system integrators can efficiently deploy a corporate mail system based on Exchange Server. You should make sure that the system integrator is certified to perform this type of work, and also make sure that he has a portfolio of successfully completed similar projects.

LanKey is a certified system integrator, is a Microsoft Gold Certified Partner and has the Gold Messaging competency, which confirms our highest experience and professionalism in the implementation of Exchange Server 2016. Microsoft certified engineers with MCSE Messaging status take part in projects and MCITP Enterprise Messaging Administrators.

LanKey also offers migration services to Exchange Server 2016 from previous versions and other email systems such as Novell GroupWise, IBM Lotus Notes or mail servers based on Linux OS. System integrator LanKey includes a service department, which also provides IT outsourcing services for corporate email systems based on Exchange Server 2016. LanKey is ready to provide maintenance, support and maintenance of your corporate email system.

Examples of some Exchange Server implementation projects implemented by LanKey:

Customer	Description of the solution
	Ecocenter MTEA is a Russian enterprise operating in the market of environmental services in the field of environmental management. A 2-node failover cluster of Microsoft Exchange 2013 was built. Migration was carried out from the previous version - Exchange 2007.
	As part of the planned modernization of the IT infrastructure, LanKey deployed a 4-node Microsoft Exchange 2013 cluster using Hyper-V virtualization and HP blade servers. All have been migrated mailboxes with Exchange Server 2007. Feedback received from the customer.
	Exchange Server 2013 was implemented for 300 company employees. Migrated all email from Exchange Server 2007.
	Exchange Server has been deployed for all academy employees. A temporary deployment of a mail server based on IaaS cloud services provided by LanKey was carried out, after which Exchange was migrated to the customer’s local infrastructure.
	A failover cluster of Exchange Server for 500 users was built. Migrated email from the old mail server. Feedback received from the customer.
	In connection with the transaction for the purchase of 100% of the shares of the company OJSC "SIBUR-Minudobreniya" (later renamed OJSC "SDS-Azot") Holding Company "Siberian Business Union" in December 2011, the need arose to separate the IT infrastructure of OJSC "SDS" -Azot" from the SIBUR Holding network. LanKey company migrated Exchange Server 2010 of the SIBUR-Minudobreniya division from the SIBUR holding network to the new infrastructure. Based on the results of the project, a letter of gratitude was received from the customer.
	A failover cluster of Exchange Server 2010 was deployed for 4000 users and 80 branches. Migrated from Exchange Server 2007.
	We deployed a fault-tolerant Exchange Server DAG cluster for 500 users, with the ability to expand to 3000 users. Migrated email from the hosting provider's servers. The project used the platform VMware virtualization vSphere 4.
	Migrated from IBM Lotus Domino 6.5 to Exchange Server. LanKey developed a migration plan and tested it in a laboratory environment. After that, a full-scale migration of all email boxes from the Lotus system to the Exchange system was carried out. The migration process was carried out with minimal impact on the user experience. Based on the results of the project, the customer wrote a review.
	As part of a comprehensive project to build an enterprise IT infrastructure, Exchange Serrver was deployed. In each of the 3 regional divisions of the company, one mail server was deployed, responsible for its own subdomain and website. Anti-virus and anti-spam email protection was implemented using Forefront Protection for Exchange 2013. The mail system was designed in such a way that the failure of one of the sites does not lead to disruption of the others. The quality of work of the LanKey company is confirmed by the review.
	As part of a comprehensive project to create a corporate information system, an email system was deployed based on Exchange Server 2010. The system was deployed using server virtualization technology running Microsoft Hyper-V. Anti-virus and anti-spam email protection was provided using Forefront Protection for Exchange. Secure access to the mail system was provided using Microsoft TMG 2013.
	As part of a comprehensive project to create an enterprise information system, a corporate mail system based on Exchange Server was deployed. In order to optimize costs, the mail server was deployed using server virtualization based on Microsoft Hyper-V. The project was noted for the feedback received from the customer.
	As part of a comprehensive project to create an IT infrastructure, Exchange Server 2010 was deployed, which was integrated with a telephony system based on Panasonic PBX. All enterprise users received email, voice mail, voice mail, calendars, and contacts. The ability to receive email on smartphones and communicators was implemented. Anti-virus protection was provided using Microsoft Forefront Protection 2010 for Exchange, and backup with Help Data Protection Manager 2010. To ensure fault tolerance, the mail server was deployed on a 3-node cluster virtual machines. The quality of work is noted by the feedback received from the customer.
	Implemented Exchange Server 2010 and migrated from the old Mdaemon-based mail system. The migration was completed within 2 weeks, during which time users continued to work with email. To provide anti-virus and anti-spam protection, Forofront Protection for Exchange 2010 was deployed, and Microsoft System Center Data Protection Manager 2010 was deployed as a data backup system. As a result of the implementation of Exchange Server 2010, company employees increased productivity and received mobile access to mail.
Oil and gas technologies	To service several email domains and provide employees with a corporate email service, Exchange Server 2010 was deployed in the company's new office. Exchange Server 2010 was deployed using Hyper-V virtualization based on Windows Server 2008 R2. To provide anti-virus and anti-spam protection, Microsoft Forefront Protection 2013 for Exchange was deployed. MS Exchange provided employees with mobile and web access to mail. The project was completed in 1 month. After completion of the project, an agreement was concluded for further maintenance of the system. The quality of work is confirmed by the review.
	A remote data synchronization system based on Exchange Server has been deployed. Exchange Server was deployed inside a cluster of virtual machines based on Hyper-V. ActiveSync technology was configured to ensure the functionality of mobile devices based on Windows Mobile and Apple iPhone. The corporation's management was able to receive e-mail anywhere, have up-to-date contact information, and schedule appointments and meetings in a calendar managed by secretaries from the central office.
	Exchange Server was deployed in two branches of the company. In order to ensure fault tolerance of the corporate mail service, SCR (Standby Continuous Replication) database replication between branches was configured. The project was completed in 1 month. After completion of the project, a contract was signed for further maintenance of the system. The quality of work is confirmed by the review.
	Deployed Exchange Server, and also migrated from Linux-based Exim mail server. The project was completed within 2 weeks. After completion of the project, the LanKey company trained system administrators in managing MS Exchange. The quality of work is confirmed by the review.
	Implemented Exchange Server and migrated mail from IBM Lotus Domino. After completion of the project, a contract was signed for further maintenance of the system. The quality of work is confirmed by the review.
	Implemented Exchange Server and migrated mail from a Linux-based server.
	Exchange Server has been implemented. After completion of the project, an agreement was signed for further support of the system.

Microsoft Exchnage is a familiar view of Microsoft Outlook and a full range of advantages cloud service. With Microsoft Exchange corporate mail, you will not have the need for administration, backup and installation of expensive software. At the same time, you will receive a lot of advantages - for example, mobile access, task scheduler, email, employee list synchronization, group work tools. And all this does not require professional skills for installation, configuration and administration.

To set up mail you need:

1. Close Outlook if it is running.

2. Install the company certificate on your computer. To do this, run the certificate file. A window will open (Fig. 1)

Press the button "Install certificate" In all windows that open after this, you need to click “ Yes», « OK" And " Next" When the installation is completed in the window (Fig. 1), click " OK».

3. Go to Start/Control Panel/Mail. The mail management window will open (Fig. 2).

In this window you need to click " Accounts..." On the " E-mail» press « Create…».

If you already have an account, select it, click “Change” and go to point 4 of these instructions.

A window for creating a new one will open. account(Fig. 3).

Rice. 3

In the window that opens (Fig. 4), check the box next to the item “ Manually configure settings..." and press " Next».

Rice. 4

In the window that opens (Fig. 5), select “ Microsoft Excahnge Server" and press " Next».

Rice. 5

4. In the window that opens (Fig. 6) in the field “ Microsoft Excahnge Server» enter server address, in the field " Username» your login and press the button " Other settings».

Rice. 6

In the window that opens (Fig. 7), select the tab “ Connection" Check the box " Connecting to Microsoft Exchange via HTTP" and press the button " Exchange Proxy Settings».

Rice. 7

In the window that opens (Fig. 8), enter in the address bar « server address» , check the boxes as in Fig. 9 and in the section " Authentication options..." choose " NTLM authentication" Click " OK».

Rice. 8

Returning to the window for adding an account (Fig. 6), click “ Next"(if there is a login/password entry window, then enter your_login@msk and your password, check the “Save” box) and in the next window “Done”.

5. Open Outlook. Start checking mail. When prompted for a login/password, enter your login/password (the login is entered in the format your_login @domain) and check the “Save password” checkbox.

6. Run the file LmCompatibilityLevel2.reg attached to the letter (located in the files.rar archive)

In the window that opens (Fig. 9), click “ Yes».

Rice. 9

After this, you can use mail in the same way as on an office computer.

Microsoft Exchange Rental

Exchange Online Features

With Microsoft Exchange Online you can: create, assign and monitor tasks; enter general contacts and address books; create contact groups and customer databases; create shared folders and documents; organize group alerts and meetings; set up and use voice mail, fax, receive SMS; exchange instant messages; have several mailboxes per user; use the program anywhere in the world from any device as long as you have an Internet connection.

High level of business

The modern rhythm of business requires mobility and quick response to changes. Cloud-based corporate email will help you comply with these requirements and improve your time management. Cloud Microsoft service Exchange Online is your business assistant that meets all the requirements for highly efficient work.

Microsoft Exchange Rental

Corporate mail can perform not only targeted tasks, such as sending and receiving letters, but also implement many opportunities for the successful operation of the company. Microsoft Exchange Online is a convenient format of a well-proven system, the services of which are used by many companies around the world. The mail system helps to effectively conduct business, manage resource allocation, plan events and establish internal corporate communications. Mail is no longer just mail.